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Smart Grants

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Question 3 - Team & Resources

Who is in the project team and what are their roles?

In this section, using your answers from Appendix 3, you need to summarise in order to address each sub question. 

Documents Required

Detailed Questions

(Use your working document)

Question 3 Example Answer

Appendix 3 (Use your working doc)

Application Questions & Examples

  • How much can I apply for?
    Projects with durations between 6 and 18 months must have total eligible project costs between £25,000 and £500,000. They can be single or collaborative projects. Project duration between 19 months and 36 months must have total eligible project costs between £25,000 and £2 million. They must be collaborative projects.
  • I am a single applicant and this is my first application, can my total eligible project costs be £500,000?"
    As the first application we advise our client to have total eligible project costs between £250,000 and £350,000.
  • Which category does my project belong to?
    Industrial research: planned research or critical investigation to gain new knowledge and skills. This should be for product development, processes or services that lead to an improvement in existing products, processes or services. Feasibility studies: analysis and evaluation of a project’s potential, aimed at supporting the process of decision making. This is achieved by uncovering its strengths, weaknesses, opportunities and threats as well as identifying the resources needed and the prospects for success. Experimental development: combining, shaping and using existing scientific, technological, business and other relevant knowledge and skills with the aim of developing new or improved products, processes or services.
  • What size is my buisness?
  • How much funding can I request?
    For feasibility studies and industrial research projects, you could get funding for your eligible project costs of: up to 70% if you are a micro/small organisation up to 60% if you are a medium-sized organisation up to 50% if you are a large organisation For experimental development projects which are nearer to market, you could get funding for your eligible project costs of: up to 45% if you are a micro/small organisation up to 35% if you are a medium-sized organisation up to 25% if you are a large organisation Note: The research organisations undertaking non-economic activity as part of the project can share up to 30% of the total eligible project costs. If your consortium contains more than one research organisation, this maximum is shared between them.
  • If the grant funds 70% of my project, do I need the other 30% in the bank?"
    You need to think about about how you will contribute 30% of the project costs. Whilst these funds don't need to in the bank today, if your grant is successful you will need to be able to prove you can fund the project. If you currently have no funds, you may need to raise private funding for the remaining 30%. This is NOT something you need to demonstrate during the application process.
  • How do I receive the grant funding?
    You will receive the funding through re-imbursement. You will receive the re-imbursement on a quaterly basis so it's important you have a minimum of 3 months of funding.
  • Can I spend funds outside the UK?
    Ideally, all funds will be spent in the UK. Innovate UK will allow upto 30% of the funds to be spent outside of the UK, however this has to be for a very good reason. For example, you require a special type of contractor that is not avaiable in the UK therefore you have no choice but to look elsewhere.
  • I've already applied for the Smart Grant before, can I apply again?"
    You can make 2 submissions for the same project with Innovate UK Smart Grant. If you would like to make another submission, your application and the project must be different.
  • I've applied for other grant funding, can I receive more than one grant?"
    Yes, you can receive more than one grant, however you must disclose any winning applications to the grant provider. If you have applied for multiple grants for the same project, you will most likely not receive double funding. However, if you have applied for grants for different projects, you can receive multiple grants.
  • Does the smart grant require an Interview?
    No, unlike many other types of grant funding, there is no requirement for Interviews with Innovate UK Smart Grants.
  • What's my chance of sucess?
    It's important to note that any source of grant funding is competitive. As an estimate around 5% of applicants are successful. However, 70% of applicants are deemed non competitve due to the poor nature of their applications. Writing a well structured application will boost your chances significantly, GrantEd are here to help!


If you have any extra questions? Pop them in the chat box and we will respond as soon as possible.

Below we have provided some frequently asked questions, so please be sure to refer to these first.

Q. Can we use a Sub-contractor from another country, but not request funds for him?
A. You can have unpaid sub-contractors from another country. You do not call them sub-contractors, you call them Advisors.

Q. Is it going to be a disadvantage if we do not have a subcontractor?
A. As long as your team has all the skills and expertise to complete the project successfully and on time, it is not a problem not having sub-contractors. (sub-contractors are optional)

Q. What is the difference between subcontractors and advisors?
A. External parties that are helping with your project are called subcontractors and advisors. The difference between them is:

  • Sub-contractors: you pay them.

  • Advisors: you do not pay them (they bring free knowledge and expertise to your project.

Q. I am trying to reduce the number of words in the team question. Do I have to put everyone in the main application?
A. Yes, you should write a brief description (shorter than in the appendix) for each team member.

Q: What is an organogram?

A: An organisational chart, also called organigram or organogram, is a diagram that shows the structure of an organisation and the relationships and relative ranks of its parts and positions/jobs.

Q: How the Organogram should look like?

A: An organogram is a diagram that shows how an organisation is structured, and how the positions in the organisation are related to each other. The three major types of organograms are hierarchical, matrix, and flat.

Q: Do I need to provide my Letters of Support/Intent with my application?

A: No, you only need to provide an extract of your Letters of Support/Intent. Hard copies are required only when the results will come out.


Q: How should Appendix-Q3: Company Organogram and Letters of Support/Intent look like?

A: Your Appendix-Q3: Company Organogram and Letters of Support/Intent should include:

  • Company description

  • Team organogram

  • Team biographies

  • Facilities & Equipment Management

  • An extract of your Letters of Support/Intent

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